How to Write an Admin Cover Letter? Guide with Examples

Working in administration means you are a vital player in the smooth functioning of an office. You provide efficient support, handle office tasks, and contribute to the organisation's success. To land a job in this field, you need a good CV as well as a matching cover letter to gain a competitive edge over other candidates. A well-crafted admin cover letter should be concise, impactful, and tailored to the specific role you're applying for, whether it is an administrative assistant, payroll administrator, or executive assistant. 

Consider this career document as an introduction to your professional journey—a sneak peek into your capabilities that beckons employers to explore your application. This guide guides you through the main sections and best practices, ensuring your cover letter for administrator is up-to-date and without generic information.

Ready to ascend the ranks in administration? Let’s begin now! 

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Admin cover letter example 

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Lilly adeptly showcases her interest in the Senior Administrator position in this cover letter example. Navigating the body paragraphs, she strategically highlights her extensive expertise and leadership skills through a bullet list, ensuring a clear and impactful presentation of her achievements. Additionally, she utilises a modern format, clean layout, and professional font to enhance visual appeal, contributing to a positive initial impression.

Explore our matching admin CV example to help you streamline your job application process.

What to include in an admin cover letter? 

Whether you’re a student or a seasoned administrator, your cover letter should dive deeper into your relevant work history, skills, accomplishments, and additional experience for your chosen profession. It aims to complement your CV by elaborating further on the missing details. Focus on two to three career accomplishments and save the rest for a follow-up job interview. Avoid any unnecessary information to keep your cover letter tailored to the job.

The structure of the cover letter is simpler than you think. See the must-have information and sections to include in your admin cover letter below:

See our related blog article on how to structure your cover letter to learn more about each section.

How to start an admin cover letter?

Your introduction is a concise overview of your key qualifications, referring to your CV personal profile. Craft a compelling opening that immediately grabs your recruiter's interest as a hook for a solid first impression. Establish a positive tone to keep your hiring manager engaged and encourage them to read through your cover letter.

Below is the must-have information to add to your introduction:

• Contact information: Provide your name, address, date of application, phone number, and email at the top of your cover letter.

• Salutation: Address the hiring manager or recruiter by name. If the name is unknown, use a general greeting such as "Dear Hiring Manager."

• Hook: Start with a strong opening that briefly outlines your qualifications and expresses your interest in the position.

For more tips, consult our article on how to add soft skills on a CV.

Paragraph 1 admin cover letter example:

Dear Evan Miller,

I am writing to express my keen interest in the Administrative Coordinator position currently available at Kelly Service. With a proven track record of overseeing office operations, I am thrilled about the opportunity to contribute my skills and enthusiasm to your dynamic team. My commitment to optimising office organisation and streamlining workflow aligns seamlessly with the company's pursuit of excellence. I am eager to contribute to your team and enhance Kelly Service’s efficiency in administrative coordination.

For more tips, refer to our comprehensive guide on how to start a cover letter.

How to write the body of an admin cover letter?

In the body of your admin cover letter, delve into why you are genuinely interested in the administrator role and the company and why you are the ideal candidate for the job. Use one or two body paragraphs to provide a detailed account of your skills, qualifications and experiences, ensuring a direct alignment with the administrative role and the company's values. Be specific about how your experience aligns with a desired position's requirements. 

You could include the following information in your administrator cover letter body:

• Achievements: Showcase achievements such as implementing efficient filing systems, optimising office workflows, and improving overall operational efficiency.

• Educational background: Highlight degrees or certifications in Business Administration, Office Management, or related fields that underscore your competency in administrative roles.

• Key projects: Describe projects that highlight your leadership in office technology upgrades, office space optimisation, and successful implementation of administrative solutions.

• Areas of expertise: Articulate must-have skills employers looks for, such as proficiency in office software, strong organisational abilities, effective communication, and a commitment to maintaining a well-structured and efficient administrative environment.

Paragraph 2 admin cover letter example:

In my prior role as an Administrative Assistant at JD Studios, I excelled in surpassing administrative targets through the implementation of streamlined processes and proactive problem-solving. During my tenure, I demonstrated effective communication and empathetic engagement, resulting in a noteworthy 20% improvement in overall office satisfaction within the initial six months. With strong interpersonal skills, meticulous attention to detail, and a dedicated commitment to optimising administrative workflows, I am confident in my suitability for the Administrative Assistant position at ThamesValley Ltd.

Check out our blog article on how to add achievements on a CV to learn more about different strategies you can apply in your matching cover letter.

How to end an admin cover letter?

Wrap up your admin cover letter with a strong call to action, underlining your enthusiasm for the role and the opportunity to discuss further how your qualifications align with the company's needs. Communicate your eagerness to elaborate on your qualifications and transferable skills in an interview, highlighting your enthusiasm for contributing to the team. 

See below the summary of key information to include at the end of your administrator cover letter:

• Appreciation: express genuine gratitude for the reader's time and attention, thanking them for considering your application.

• Positive note: end on an optimistic note, reinforcing your eagerness for the role and leaving a memorable impression.

• Call to action: consider a subtle call to action, such as reiterating your phone number and signalling your openness to schedule a follow-up interview.

• Sign off: conclude with a professional sign-off, choosing phrases like 'Best regards' or 'Yours faithfully' to maintain a courteous tone.

Example:

I appreciate your consideration of my application for the Executive Assistant position at UBS and am excited about the prospect of contributing to the success of your organisation. I welcome the opportunity to discuss how my skills and experiences make me a strong fit for your team. Thank you for your time and consideration.

I look forward to further discussing my qualifications in an interview.

Yours sincerely,

Spencer Lawrence

Refer to our blog article on how to end a cover letter for more inspiration.

How to write an admin cover letter with no experience?

Focus on transferable skills gained from your studies, volunteer work, or personal projects. Highlight your organisation, attention to detail, and office management skills. Express your eagerness to learn and contribute to the administrative team, customising your ending for each application to address the company's specific needs and role.

Example:

Dear Hiring Manager,

I am writing to express my enthusiasm for the Administrator Assistant position at your esteemed organisation, as advertised on Indeed. As a recent graduate with a degree in Business Administration, I am eager to apply my academic knowledge in a practical setting and contribute to the efficient operations of your team.

During my internship at Huntress, I actively handled routine administrative tasks, coordinated meetings, and assisted in the implementation of streamlined processes. This experience has honed my practical skills and instilled in me a deep appreciation for the impact of efficient administration on overall organisational success.

My coursework and hands-on experience have equipped me with valuable skills in data analysis, document management, and effective communication. I possess a strong ability to adapt to new environments and learn quickly, ensuring I can contribute effectively to your team. My dedication, attention to detail, and adaptability align well with the qualities required for the Administrator Assistant role.

I am particularly attracted to your organisation's commitment to excellence and innovation. The prospect of contributing to your administrative functions, learning from seasoned professionals, and gaining hands-on experience is exciting for me. I am confident in making meaningful contributions to your team and am eager to bring my transferrable skills to the role.

Thank you for considering my application. I look forward to discussing my qualifications further in an interview.

Sincerely,

Zara Banks

For more information, see our related article on how to write a CV with no experience for more advice that also applies to cover letters.

Key takeaways 

This comprehensive guide has walked you through the intricacies of each section, offering insights and practical admin cover letter examples. As you start the job application process for your admin cover letter, remember the essential elements: a captivating introduction that acts as a hook, a body that seamlessly aligns your qualifications with the job requirements and a conclusion that leaves a positive, lasting impression.

Are you ready to elevate your administrative career? Harness the knowledge gained from this guide, personalise your cover letter for each application, and dive into your job search journey confidently.

Next steps? 

To help you create an outstanding cover letter, explore our services below:

• Cover letter builder: Utilise our professional templates to create a tailored and well-formatted cover letter.

• CV Builder: Explore our diverse CV templates to craft a professional CV that complements your cover letter.

• CV Writing Service: Get feedback and quick, professional advice on tailoring your CV and cover letter to a specific job.

• Blog: Access guides and brief articles to educate yourself on the best strategies to improve your job prospects.

Explore our diverse cover letter examples and CV examples designed to align with your administrative career objectives.

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FAQ 

How long should an admin cover letter be?

A well-structured admin cover letter should typically be one page long, providing enough information to showcase your skills, experiences, and achievements without overwhelming the reader. Focus on relevant details and use concise language to communicate your qualifications effectively.

See our related blog on how long should a cover letter be.

Is a cover letter necessary for an admin job?

While a cover letter is not always mandatory, we highly recommend it for an admin job. A well-crafted cover letter allows you to express your enthusiasm, elaborate on your soft and hard skills, and connect your experiences directly to the needs of the administrative role.

For more information, see our article on how to write a CV letter of interest.

What should I avoid in my admin cover letter?

Avoid generic statements and soft-skill overload. Stay positive, omit irrelevant personal details, and refrain from repeating information from your CV. Tailor your letter, substantiate claims, and use clear language without excessive jargon.

Should I include references in my administrative cover letter?

No, unless requested. Save space for highlighting your qualifications and enthusiasm. Employers typically ask for references later in the hiring process. Provide a separate reference sheet when specifically requested by the employer.

For more information, refer to our closely related blog article on how to add references to a CV.